Skip to main content

Policies and Procedures

Wayne G. Basler Library Policy and Procedures

Security: Opening and Closing

The Wayne G. Basler Library is monitored by surveillance cameras and the Library’s security system to deter loss and damage due to theft, burglary, and/or vandalism. Staff safety is also a primary consideration.

Procedure

Opening

Report to the Library approximately 10-15 minutes before it is scheduled to open.

Reference

  • Turn on the lights on the third floor.
  • Open the doors to the database lab.
  • Make sure that the Reference Desk computer is ready.
  • Make sure that the student photocopier and Database Lab printers have paper.
  • Open Faculty Reading Room.

Circulation

  • Turn on the lights in the Circulation areas (desk and book collection).
  • Make sure that the Circulation Desk computers are ready.
  • Make sure that the student photocopier and printers have paper.
  • Open the following doors on the second floor:
    • Circulation doors
    • AV room (there are two doors to open)
    • Copier room
    • Supply closet
    • Mail room
    • Kitchen
  • Record the gate count from the first floor.
  • Open the doors on the first floor (the double doors across from the Humanities building)
  • Open the Study Lounge.
  • Open the Learning Center.
  • Open the ITV room
  • Record the gate counts from the second floor.
  • Open the main doors on the second floor.

Closing

Everyone is responsible for turning off the lights and locking the door of their own office.

You do not have to turn off the computers and copiers.

The Reference Librarian, with the assistance of the Circulation staff, will perform a walk-through on the third, second, and first floors to ensure that the building has been cleared.

Please remember that Library patrons have the right to remain in the building up to the time of closing.

Reference

  • 15 minutes prior to closing, lock the double doors on the first floor.
  • Lock the doors to the database lab.
  • Lock Room L114
  • Ensure doors to L226 and L106 are locked.
  • Lock the AV room.
  • Perform a walk-through to turn off lights and clear the third, second, and first floors, checking bathrooms, doors and looking for patrons. If patrons are still in the library, politely inform them the time the library closes.

Circulation

  • Announce over the PA system that the Library will be closing. Wording of the announcement is kept near the PA system. Announcements are made 30, 15, and 5 minutes prior to closing.
  • Lock the main doors on the second floor.
  • Logout Circulation computers.
  • Turn off lights in Circulation area.
  • Close the mail room, storage closet, and break room.
  • Turn off lights in Technical Processing area.

Announcements

1st Announcement - (1/2 HOUR PRIOR TO CLOSING)

May I have your attention, please? The Library and Learning Center will be closing in 30 minutes.

2nd Announcement - (AT 15 MINUTES PRIOR TO CLOSING)

May I have your attention, please? The Library and Learning Center will be closing in 15 minutes. If you have items you need to check out or return, please bring them to the Circulation Desk at this time.

3rd Announcement - (AT 5 MINUTES PRIOR TO CLOSING)

May I have your attention, please? The Library and Learning Center will be closing in 5 minutes. Please gather your belongings and prepare to exit the building.

Final Announcement – (At Building close)

May I have your attention please? The Library and Learning Center are now closed. Thank you.

Evacuation Announcement

May I have your attention, please? The library is being evacuated. Please gather your belongings, and exit the building immediately. Proceed to the nearest parking lot and wait for further instructions.

--Repeat this three times, then take the walkie-talkie from the mail room and leave the building once all patrons are out.

Storm Announcement

May I have your attention please? Due to the incoming storm, there is a chance that the power will go off. If you are working on a computer in the library or Learning Center, please save your work to avoid losing it in the event the power DOES go off. Thank you.

Severe Weather Alert

May I have your attention please? Northeast State has issued a severe weather alert. Please proceed directly to room L106 on the first floor. I repeat, please proceed directly to the room L106 on the first floor.

Northeast State at Kingsport Learning Resource Center

Procedure

Opening

  • Unlock the front doors, side door, group study room and the staff office.
  • Retrieve the staff desk key and the radio from the staff office.
  • Unlock the staff desk.
  • Ensure the radio is turned on, set to channel one and set to an audible volume. The radio must be monitored at all times in case of an emergency.
  • Check computer stations. Throw away trash, place valuables in lost and found and make sure all computers are fully logged out of user accounts.
  • Make sure photocopier and printers have paper. 
  • Check book drop and empty if necessary.

Closing

  • Announce that the Learning Resource Center will be closing 30, 15 and 5 minutes prior to closing. If patrons are still in the Learning Resource Center at closing, politely inform them the time the Learning Resource Center closes.
  • If time permits, check computer stations. Throw away trash, place valuables in lost and found and make sure all computers are fully logged out of user accounts.
  • Place unclaimed papers left by the photocopier and printers in the recycling bin.
  • Lock staff desk drawers and place the key on its hanger on the staff office desk’s bulletin board.
  • Place student worker timesheets in the appropriate file in the bottom left drawer of the staff office desk, lock it and place the key on its hanger on the staff office desk’s bulletin board. 
  • Turn off the radio and place it on the charging base in the staff office. Ensure the charging light on the base illuminates.
  • Lock the staff office, group study room, side door, and the main doors.