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Policies and Procedures

Wayne G. Basler Library Policy and Procedures

Confidentiality of Circulation Records

All registration and circulation records of the Wayne G. Basler Library-except statistical reports of registration and circulation- are confidential information. No person shall make known in any manner any information contained in such records. The term “registration records” includes any information that the library requires a user to provide in order to become eligible to borrow books and other materials. The term “circulation records” includes all information that identifies the users borrowing particular books and other materials.

Each employee that has access to the Library Management System is required to accept and sign a Confidentiality/Non-Disclosure Agreement. This agreement concerns access to patron records within the Tennessee Board of Regents Libraries – Northeast (TBRL-NE). A copy of the agreement is located on the next page.

The rights of students, parents, and guardians to access, privacy and security are clearly defined in TBR policy No. 3:02:03:00.

The State of Tennessee, Office of the Attorney General published an opinion regarding disclosure of Library circulation in 1988.  A copy of the opinion follows.

On October 25, 2001, Congress passed the “Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act”

(USA PATRIOT Act). This law broadly expands the powers of federal law enforcement agencies investigating terrorism and foreign intelligence with regard to access to business records – including library records.

Should a search warrant or a subpoena be served to the Wayne G. Basler Library the Office of the President should immediately be notified as well as the Vice President for Academic Affairs.


TBRL-NE Confidentiality/Non-Disclosure Agreement

TBRL-NE Confidentiality Agreement