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Policies and Procedures

Wayne G. Basler Library Policy and Procedures

Interlibrary Loan Finances

As a member of TennShare and OCLC, the Wayne G. Basler Library does not charge other TBR libraries for provision of Interlibrary Loan materials.

Libraries outside of the TBR system may place surcharges and copy charges on their loans, the cost of which will be passed on to faculty, staff or community borrowers. Students are not charged for Interlibrary Loan materials. The library user is informed of this possibility before the ILL process and signs an agreement to pay the cost(s).  Limits to the cost the library user is willing to pay are specified in the ILL process.



Charges made by Lending Libraries

*NOTE* -- Every attempt is made to get the item from a lender who will not charge for lending their materials. Students are not charged for Interlibrary Loan services, except for overdue fines or lost and damaged fees charged by the lending library.  All other library patrons (faculty, staff, or community borrowers) are responsible for any fees charged by the lending library. These fees may include photocopying and handling, fax, overdue fines, and loss or damage of materials belonging to the lending library.

  1. Attach invoice or, if necessary, an Interlibrary Loan Status Report, giving the amount charged by the lending library, to the Interlibrary Loan material.
  2. The patron must pay for the interlibrary loan fees in the business office before the material is picked up.  The receipt is then returned to the library and attached to the invoice.  The receipt and invoice are sent with a purchase order to Accounts Payable.
  3. Faculty and staff who requested the ILL for professional use may have their department issue a requisition for payment and bring that to the library in order to receive their materials.  The library will then send the requisition for payment with an invoice from the lending library to the Business Office for payment.
  4. All fees collected for Interlibrary Loan services are to be credited to account number 15010-74985 in the Business Office.  This account will be used to pay for Interlibrary Loan charges received by the library.
  5. Copies of the invoices and requisitions for fees paid by the Wayne G. Basler Library to lending libraries are filed for five years.